Siti Sendari, Aan Anjar Setyowati, Andoko, Poppy Puspitasari, Danang Arengga Wibowo, Fadila Claudia Pramesti, Qurrotul A'ini, Mukaromah, Tibyani
As a country with a high risk of natural disasters, Japan requires a responsive and data-driven community-based mitigation system design. On the other hand, there are a large number of Indonesian citizens who reside in and travel within Japanese territory. This paper studies the management of specific information related to Indonesian citizens living overseas, particularly in Japan. In Kitakyushu, many Indonesian citizens are part of a community that frequently holds gatherings at the Ar-Rahman Mosque. This mosque has significant potential to serve as a community hub and a safe location during disasters; however, it is not yet supported by an integrated system for visitor data management and real-time information provision, which are both crucial for its mitigation function. The system is specifically designed to support the role of the Ar-Rahman Mosque as a disaster mitigation center for the Indonesian community in Kitakyushu, Japan. The design adopts a systematic approach to identify the specific requirements of community-based disaster mitigation. The proposed architecture includes a web platform that enables the management of visitor identities and attendance data, real-time dissemination of evacuation information, and monitoring community activities for emergency response purposes. The main outcomes of this design are: (1) a comprehensive system architecture design, (2) user interface designs for both community members and administrators, and (3) a real-time data synchronization flow between the central database and ESP32-based display devices that function as a digital information board (smart board) at the mosque to support the requirements of community-based disaster mitigation. © 2025 IEEE.
State University of Malang, Department of Electrical and Informatics Engineering, Malang, Indonesia; State University of Malang, Department of Mechanical and Industrial Engineering, Malang, Indonesia; Brawijaya University, Department of Information Systems, Malang, Indonesia
